GEM’s Account Details
Adding Events in GEM’s
- Log into your account through FHIT Hockey Players Account
- GEM’s Account Link
- Use your designated email and password you created
- Once on your home page, there are 3 tabs located on top right of the screen.
- Click FHIT/MAP/MEGA tab
- Scroll down to “Activities” and click it
- On the activities display screen there will be two tabs above the list of activities: Add A New Session or Add A New Activity
- “Add A New Session”
- Click on “Add a new session” which will allow you to add a session to an already existing activity
- Search for the “Activity” you are looking for in the search bar
- Ex. Goalie Center
- On the right portion of the display of activities click on “Add session” which is a blue tab
- A drop down display screen will appear giving you access to put in details of the session
- Times, Dates, Locations, Attendees, Instructors, etc.
- Fill in all the details for the specific session
- Make sure to show the “MAX # OF ATTENDEES”
- This makes it easier for staff to see how many goalies are attending without clicking on the session
- For multiple of the same sessions, click on repeat sessions.
- This will allow you to repeat sessions for an extended period of time the activity is going
- Once finished, click save.
- Make sure to show the “MAX # OF ATTENDEES”
- Each session will be uploaded in the GEM’s schedule
- Double check to make sure the dates and times are correct in the GEM’s schedule by going back to the FHIT/MAP/MEGA tab listed above. Click on schedule and look for your specific activity.
- “Add A New Activity”
- Click on “Add a new activity” which will allow you to a product to GEM’s schedule
- A drop down display list will appear
- Add the product you want to use
- Click on “Members are required to use a credit for this activity”
- Type in the new activity name
- Activity display name isn’t needed
- Add a detailed description of the activity
- Select Workout & Ice Report
- Add Date/Times
- Add Max Number of Attendees
- Click “Show Number of Attendees”
- Add Facility Address and Location
- Repeat the activity for designated amount of time
- Press Save.
- Double check to see if the dates/times are correct for the activity on GEM’s schedule.
- Click the FHIT/MAP/MEGA tab listed above. Click on schedule and look for your specific activity.
Add Feedback to Members
- Log into GEM’s account
- Click the FHIT/MAP/MEGA tab
- Press “Schedule”
- Go to the selected day you are working
- Click on the Activity for that day
- Click on the session you worked with the goalie(s)
- Once on the session display page scroll down to “Attendee Settings”
- Click on the 3rd button “Attendance”
- Once on the Attendance drop down display screen check in the goalies that attended the session by pressing the blank square located to the right of the goalies name
- Once you press that box, go to the box that says feedback located in the 4th column
- Leave the box blank if the goalie didn’t attend the session
- Press Feedback and add what you worked on plus any additional feedback you have for the goalie for that session.
- Add the instructors name to the feedback so if the parents have questions they know who to contact
- Once complete, press save on the bottom right of the display screen
- Once saved, a notification on the top of the page will say “Attendance has been saved”
Change Number of Attendee Spots
- Log into GEM’s account
- Click the FHIT/MAP/MEGA tab
- Press “Schedule”
- Go to the selected day you are working
- Click on the Activity for that day
- Click on the session you worked with the goalie(s)
- Once on the session display page scroll down to “Basic Settings”
- Press “Edit Session”
- Once the “Edit Session” display screen drops down you can add/subtract number of goalies for the session
- Go to Max Attendees
- Change number to preferred amount you want for the session
- Make sure to click the box “Show Max Attendees” to let instructors and goalies see how many goalies are attending
- Once complete, press save on the bottom right of the display screen
- Confirm that you want to notify members for the change
- Once saved, a notification on the top of the page will say “Session has been saved”
Checking Attendance/Waitlist and Contacting Waitlisters for the Session
- Log into GEM’s account
- Click the FHIT/MAP/MEGA tab
- Press “Schedule”
- Go to the selected day you are working
- Click on the Activity for that day
- Click on the session your scheduled to work
- By scrolling by the session, a drop down box should appear showing how many goalies are attending the session
- If not, follow the guidelines below
- Once you click on the session, a display screen for the session will appear.
- In the basic setting box, there will be a column that says “Max Attendees”
- This will show you the number attending and the number of spots available
- If there are waitlisters, it should show up next to the number spots available
- In the attendee settings box, you can see the names of the goalies attending the session
- If there are goalies on the waitlist, scroll down to the waitlist box. This will show the names of the goalies on the waitlist
- If there are goalies on the cancelled list, scroll down to the cancelled box. This will show the names of the goalies who cancelled their session
- In the basic setting box, there will be a column that says “Max Attendees”
- Notify goalies that are on the waitlist that if a spot opens up they will be bumped up into the session to attend.
- Otherwise, if no goalies who scheduled to attend cancel then the goalie on the waitlist can’t attend the session unless we get an extra coach.
- Try to find them another way to get on the ice
- Ex. Clinic, Goalie Center, Different Tier, etc.
- Text Player/Parent, Email Player/Parent, Call Player/Parent
- If they answer and want to skate find them different options
- If they answer and don’t want to skate then cancel them off the waitlist
- If they don’t answer, then wait till they respond.
- No one gets back to you before session then don’t worry about it
- Try to find them another way to get on the ice
- Otherwise, if no goalies who scheduled to attend cancel then the goalie on the waitlist can’t attend the session unless we get an extra coach.
- If a goalie that’s scheduled cancels, notify the goalie on the waitlist that they can come
- If you don’t have contact information, located on GEM’s.
- Click FHIT/MAP/MEGA tab
- Press Members
- In the advanced search bar, type their name in (First & Last)
- Press Search
- Goalies name should appear in the display screen next to the “advanced search bar”
- Goalies contact information + parents contact information should be in the tabs next to goalies name
- If you can’t see any information, click on the players name
- It will bring you to the players homepage
- On the left side, scroll down to the “My Account” tab
- Click the “My Account” tab
- Scroll to the “My Information” box
- Press Contact Information
- Phone Numbers & Emails for Players/Parents will be located there
- Click FHIT/MAP/MEGA tab
- If you don’t have contact information, located on GEM’s.